Principles for Effective Delegation

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Principles for Effective Delegation

What You Can't Delegate

  • Your job. Therefore you need a clear definition of your own job (Job Description)
  • What only you can do

What You Should Delegate

  • What you can't do
  • What others can do better
  • What you are training others to do
  • What is not part of your gifts and calling

Pitfalls to Delegation

  • Make sure that the one to whom you are delegating knows he is responsible to do the job
  • Make sure your instructions are clear and the task well defined
  • Make sure he can do the job (otherwise you are willing to let him fail)
  • Make sure you have given all the needed authority, as well as the responsibility It's still yours too!
  • Try to put what is wanted in the form of a goal he can own

Levels of Delegation --- Make it Clear

(see also: The Four Leadership Styles)

  • Do it and don't report back
  • Do it and let me know what you did
  • Let me know what you intend to do, and go ahead and do it unless you hear from me
  • Let me know what you intend to do, but don't go ahead until you hear from me
  • Investigate all the available alternatives and make a recommendation to me about what should be done
  • Give me all the information available and I will make a decision

Common Reasons for Failing to Delegate

  • You believe the person won't be able to handle the assignment
  • You feel you won't have the time to turn over the work and provide the necessary training
  • You fear competition from the person
  • You are afraid of losing recognition
  • You are fearful your weaknesses will be exposed